Explore Victorian Governance Framework
Governance Framework
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Contract Disclosure
Contract Disclosure Record
Contract Management Plan
Contract Management Plan
Evaluation Plan
Evaluation Plan
Local Jobs First Plan
Local Jobs First Plan
Market Approach Documentation
Market Approach Documentation
Probity Plan
Probity Plan
Procurement Plan
Procurement Plan
Sourcing Strategy
Sourcing Strategy
Value for Money Assessment
Value for Money Assessment
AMAF
Asset Management Accountability Framework
Gateway / HVHR
Gateway Review Process and High Value High Risk Framework
Infrastructure Procurement Framework
Victorian Infrastructure Procurement Framework
PROV
Public Record Office Victoria — Records Management Standards
PV Requirements
Partnerships Victoria Requirements 2016
Partnerships Victoria
Partnerships Victoria
VAGO
Victorian Auditor-General's Office
VGRMF
Victorian Government Risk Management Framework
VPDSF
Victorian Protective Data Security Framework
VPSC Integrity
Public Sector Integrity Framework
Instruction 4.2.1
Instruction 4.2.1 — Acquisition of Assets, Goods and Services
Audit Act
Audit Act 1994
FM Regulations
Financial Management Regulations 2024
FMA
Financial Management Act 1994
FMA Part 7A
FMA Part 7A — Supply Management (VGPB)
FOI Act
Freedom of Information Act 1982
GE Act
Gender Equality Act 2020
IBAC Act
Independent Broad-based Anti-corruption Commission Act 2011
LJF Act
Local Jobs First Act 2003
Modern Slavery Act
Modern Slavery Act 2018 (Cth)
OHS Act
Occupational Health and Safety Act 2004
Ombudsman Act
Ombudsman Act 1973
PAA
Public Administration Act 2004
PDCMA
Project Development and Construction Management Act 1994
PDP Act
Privacy and Data Protection Act 2014
PID Act
Public Interest Disclosures Act 2012
PRA
Public Records Act 1973
Complexity Policy
VGPB Policy 2: Complexity and Capability Assessment
Contract Management Policy
VGPB Policy 5: Contract Management and Disclosure
Fair Jobs Code
Fair Jobs Code
Governance Policy
VGPB Policy 1: Governance
LJF
Local Jobs First
Market Analysis Policy
VGPB Policy 3: Market Analysis and Review
Market Approach Policy
VGPB Policy 4: Market Approach
Overlay Policies
Procurement-Related Overlay Policies (21 policies)
Professional Services Guidelines
Administrative Guidelines on Engaging Professional Services and Labour Hire
SPF
Social Procurement Framework
VGPB Policies
VGPB Supply Policies — Overview
AWS SPC
Amazon Web Services
Banking SPC
Banking and Financial Services
Career Management SPC
Career Management Services
Cyber Security SPC
Cyber Security
EUCE SPC
End User Computing Equipment and Associated Services
EV Charging SPC
Public Charging of Fleet Electric Vehicles
Electricity Large SPC
Electricity Contract: Large Sites
Electricity Small SPC
Electricity Contract: Small Sites
Energy Performance SPC
Energy Performance Contracting
Fleet Disposals SPC
Fleet Disposals
Fuel SPC
Fuel and Associated Products
Gas Large SPC
Natural Gas Contract: Large Sites
Gas Small SPC
Natural Gas Contract: Small Sites
Geospatial SPC
Geospatial Data and Analytics Panel
Google SPC
Google Australia
Legal Services SPC
Legal Services Panel
MAMS SPC
Master Agency Media Services (MAMS)
MFD & Printers SPC
Multifunction Devices and Printers
Mail & Delivery SPC
Mail and Delivery Services
Media Monitoring SPC
Media Monitoring Services
Microsoft EA SPC
Microsoft Enterprise Agreement
Microsoft LSP SPC
Microsoft Licensing Solution Provider
Motor Vehicles SPC
Motor Vehicles
Office Telephony SPC
Victorian Office Telephony Services
Oracle SPC
Oracle Systems
Print Management SPC
Print Management and Associated Services
Professional Advisory SPC
Professional Advisory Services
Recruitment Advertising SPC
Recruitment Advertising Services
SAP SPC
SAP
Salesforce SPC
Salesforce
Security Services SPC
Security Services
ServiceNow SPC
ServiceNow
Staffing Services SPC
Staffing Services
Stationery SPC
Stationery and Workplace Consumables
Telecom SPC
Telecommunications Services
Travel SPC
Travel Management Services
eProcurement SPC
eProcurement Platform
Construction Directions
Ministerial Directions and Instructions for Public Construction Procurement
FRD 12
FRD 12 — Disclosure of Major Contracts
SD 3.3
Direction 3.3 — Financial Authorisations
SD 3.5
Direction 3.5 — Fraud, Corruption and Other Losses
SD 3.7
Direction 3.7 — Managing Risk
SD 4.2.1
Direction 4.2.1 — Acquisition of Assets, Goods and Services
SD 4.2.2
Direction 4.2.2 — Discretionary Financial Benefits
SD 4.2.3
Direction 4.2.3 — Asset Management Accountability
SD 4.2.4
Direction 4.2.4 — Public Construction Accountability
SD 4.2.5
Direction 4.2.5 — Landholding Accountability
SD 5.1
Direction 5.1 — Financial Management Compliance
SDs
Standing Directions 2018 — Overview
Requirements
Evidence: Completed complexity assessment
Evidence: Capability assessment, team composition documented
Applies to
Department, Public Body — Goods, Services, Ict, Consultancy
Conditions
- Category in Goods, Services, Ict, Consultancy
- Is Hvhr is No
Thresholds
Detail
VGPB Policy 2: Complexity and Capability Assessment
Summary
Requires agencies to assess the complexity of each procurement and ensure they have the capability to manage it. This is the policy that determines "how hard is this procurement?" and "do we have the right people?"
This is a gate — the outcome of the complexity assessment drives decisions downstream (procurement method, evaluation approach, probity requirements, whether external advisors are needed).
2 Mandatory Requirements
MR 5 — Complexity Assessment (s1.1)
Before commencing procurement, the organisation must assess complexity. The assessment must: - Identify and measure internal and external factors - Set out characteristics of the good or service - Assess market capacity, capability and motivation to supply - Analyse value created and opportunities to improve VfM - Analyse potential for aggregating demand - Analyse potential to improve opportunities for ANZ SMEs - Investigate the most cost-effective market approach
CPO must be consulted for strategic or high-risk procurements.
Exception: Not required when using a sole supplier standing offer.
MR 6 — Capability Assessment (s2.1)
The Accountable Officer must ensure the organisation has appropriate procurement expertise, resources, systems and processes. The assessment must: - Be carried out by people with appropriate knowledge and expertise - Identify capabilities needed to carry out the procurement - Identify whether capabilities need to be developed or supplemented
Must not proceed with procurement where there is an insufficient level of capability.
Supporting Guides
- Complexity guide: /complexity-goods-and-services-guide
- Capability guide: /capability-goods-and-services-guide